House rules of the museum.

01 · Data controller

The controller of your data is LEOVES MEDIA GROUP sp. z o.o., ul. Jana Kilińskiego 15/17, 26-600 Radom, Poland, tax ID (NIP) 7963024989, KRS 0001089141, owner of the Cohaos brand. For anything related to your data, write to [email protected].

02 · What data we collect

• From the Founding Studios form: first name, work e-mail, studio name, city, team size, areas of interest, your answer to the open question and your Founding code, if you provide one.
• From the Immersive form, additionally: 3D tools, number of headsets, where you hold presentations, number of projects and planned start date.
• Signing up for the VR demo at the stand has a separate data notice, available next to the sign-up form.
• Technical data: IP address and browser type, recorded in the server logs and by the website protection service.
• Visit statistics: pages visited, the page you came from, browser and device type, country and page load time, collected by Cloudflare Web Analytics without cookies.
• Email measurement: whether an email from us was opened and whether a link was clicked.
• In a demo account: when you activate the account and sign in, which features you open and what you do in them (e.g. the sample project, the project wizard, the client portal, pricing, going to payment), with date, time and device type (phone, tablet, computer). We do not record the content of your projects or your clients' data.

03 · Purposes and legal basis

• Responding to your application, talking with you and preparing the pilot: steps taken prior to entering into a contract, Art. 6(1)(b) GDPR.
• Running the pilot: performance of a contract, Art. 6(1)(b) GDPR.
• Information about Cohaos sent by e-mail: your consent, Art. 6(1)(a) GDPR. You can withdraw your consent at any time.
• Visit and website speed statistics (Cloudflare Web Analytics, no cookies, we only see aggregate results): our legitimate interest, Art. 6(1)(f) GDPR. You can object or block the script in your browser.
• Measuring email opens and link clicks (a small image in the email and a link redirect through our server), which we view in aggregate to improve our communication: our legitimate interest, Art. 6(1)(f) GDPR. You can block images in your email app.
• Steps in a demo account, which we look at to help you during the demo (e.g. to get in touch if you stop at payment) and to improve the app: our legitimate interest, Art. 6(1)(f) GDPR. You can object by writing to the address in section 01.
• Accounting and tax obligations: Art. 6(1)(c) GDPR.
• Defence against claims: our legitimate interest, Art. 6(1)(f) GDPR.

04 · How long we keep data

We keep sign-up data for up to 12 months from the last contact or until you withdraw consent. Pilot agreement data for the term of the agreement and until claims become time-barred. Invoice data for 5 years from the end of the year in which the invoice was issued. Visit statistics are available in the Cloudflare dashboard for up to 6 months, in aggregate form. We keep demo account steps for up to 120 days.

05 · Who we share data with

Only to companies that help us operate: the hosting company whose server runs the website, Cloudflare (network, protection, speed and visit statistics), the e-mail provider we use to reply to sign-ups, and SMSAPI if we send a text message. Each of them processes data on our instructions. If a provider transfers data outside the European Economic Area (e.g. Cloudflare to the USA), we rely on the European Commission's decision (EU-US Data Privacy Framework) or its standard contractual clauses.

06 · Your rights

You have the right to access your data, to have it rectified or erased, to restrict its processing, to data portability, to object and to withdraw your consent. You can lodge a complaint with the President of the Personal Data Protection Office (UODO). Providing your data is voluntary, but without it we cannot respond to your application. We do not make decisions by automated means.

07 · “Cohaos - Do pracowni” Chrome extension

The extension works only when you click its icon on an online shop page. It then reads product data from that single page (name, price, image, variant, manufacturer code, availability and page address) and passes it to the Cohaos app window, where a person from the studio decides whether to save the product to a project. The extension does not track the pages you visit, does not read other tabs, does not collect personal data and does not share data with anyone other than Cohaos. Saved products are processed like other project data, under the terms of this policy.

08 · Changes

We will announce any changes to this policy on this page. The current version is dated at the top.

01 · What we store today

• We do not use statistics or marketing cookies. The website has no advertising.
• Statistics without cookies (Cloudflare Web Analytics). The Cloudflare script counts visits and measures page load speed. It does not store cookies or any data in your browser storage. We only see aggregate results, with no personal data. You can block it in your browser (address static.cloudflareinsights.com).
• Cloudflare, which protects the website from bots, may store a technical file needed for this protection (e.g. __cf_bm, for up to 30 minutes). No consent is required.
• Browser tab storage (sessionStorage). It remembers which link brought you here (e.g. a utm parameter) until you close the tab. It reaches us only together with the form, if you send it.

02 · If we change this

Before we turn on statistics that use cookies, or advertising, we will ask for consent with a banner offering "Essential only" and update this policy. Without your consent, no such files will be stored.

03 · How to delete the files

You can delete cookies and site storage at any time in your browser settings.

§ 1 · What the programme is

Founding Studios is a programme for the first interior design studios that want to develop Cohaos together with us. The programme premieres at the Warsaw Home fair, 21-24.10.2026.

§ 2 · Who can join

• Interior design studios and interior designers running a registered business.
• We admit the first 27 studios that confirm their application.

§ 3 · Application

• Applications are made via the form on the website or at the stand.
• A sign-up becomes valid once the confirmation link in the e-mail has been clicked.
• An application is not an order and creates no obligation to buy.

§ 4 · How it works

After you apply, we contact you, talk about your studio and propose a pilot on one project. The terms of the pilot are set out in a separate agreement.

§ 5 · What Founding Studio status gives you

• A special Founding price as listed on cohaos.com.
• The opportunity to give feedback directly to the team. We are planning a product council with Founding Studios; its rules will be announced separately.
• Studios that contribute most to the development of Cohaos may be granted official partner status. This status is granted by Cohaos.

§ 6 · Features in development

Cohaos is under continuous development. Features labelled as built, in testing, prototype or planned may change. We do not guarantee that planned features will be available by any specific date.

§ 7 · Leaving the programme

You can leave the programme at any time by writing to [email protected].

§ 8 · Personal data

The rules for processing personal data are set out in the privacy policy.

§ 9 · Final provisions

These terms may change. We inform participants of any changes by e-mail. Matters not covered by these terms are governed by Polish law.

§ 1 · Who provides the service

1. Cohaos is provided by LEOVES MEDIA GROUP sp. z o.o., ul. Jana Kilińskiego 15/17, 26-600 Radom, Poland, tax ID (NIP) 7963024989, KRS 0001089141 ("Cohaos", "we").
2. Help and cancellations: [email protected]. Personal data and formal matters: [email protected].

§ 2 · Definitions

1. Cohaos - a browser application for running interior design projects: the studio panel, client portals and the contractor panel.
2. Client - a business (a studio or an interior designer running a business) that enters into a subscription agreement with us.
3. User - a person with access to the studio panel on the Client's account (the owner or a team member).
4. Plan - the scope of features and limits: Start, Studio or Studio+, as described in the price list on cohaos.com.
5. Demo account - a free studio account for 7 days, no card required, to try Cohaos before buying.
6. Billing period - a month or a year of the subscription, depending on the chosen payment (monthly or yearly), counted from the day of purchase.
7. Founding price - the price for the first 27 studios in total, across all plans (§ 6).

§ 3 · Who it is for

1. The subscription is for businesses. By entering into the agreement, the Client confirms that it acts in connection with its business activity.
2. If the Client is a natural person and the agreement is directly related to their business but is not of a professional nature for them, they have the rights under Article 38a of the Polish Consumer Rights Act.

§ 4 · Technical requirements

1. To use Cohaos you need a computer, tablet or phone with an up-to-date browser (Chrome, Safari, Edge, Firefox), internet access and an email address.
2. VR headsets and the Cohaos Immersive service are not part of the subscription. Immersive is quoted separately.

§ 5 · Demo account and entering into the agreement

1. Before buying, the Client may open a free 7-day demo account on cohaos.com, no card required. The demo account is not a subscription and does not turn into a paid one by itself.
2. The Client chooses a plan and monthly or yearly payment (in the demo account or via a payment link from us), provides invoicing details (company name, tax ID, address), an email address and a payment card, and then accepts these terms. Payments are handled by Stripe.
3. The agreement is concluded when Stripe confirms the payment. The fee for the first billing period is charged immediately. If the Client buys from the demo account, they keep using the same studio account.
4. The subscription renews automatically: every month with monthly payment, every year with yearly payment, until cancelled (§ 9).
5. Each studio can use a demo account once.

§ 6 · Plans, prices and the Founding price

1. Prices are net. 23% VAT is added to each.
   • Start: Founding price PLN 97 per month or PLN 970 per year, regular price PLN 147 per month; 1 person, up to 5 client portals.
   • Studio: Founding price PLN 297 per month or PLN 2,970 per year, regular price PLN 447 per month; 1-3 people included, unlimited client portals.
   • Studio+: Founding price PLN 597 per month or PLN 5,970 per year, regular price PLN 897 per month; up to 12 people included, unlimited client portals.
2. Yearly payment is the monthly price times 10 (2 months free), also at the regular price. Each additional person above the number of people included in Studio or Studio+ costs PLN 49 net per month (PLN 490 net per year with yearly payment).
3. The full description of features and limits of each plan (including the number of AI previews) is given in the price list on cohaos.com on the day the agreement is concluded.
4. The Founding price is available to the first 27 studios in total, across all plans. A spot counts from the first payment.
5. The Founding price applies as long as the subscription continues without a break, also after a change of plan or of payment from monthly to yearly and back (the Founding price of the new option then applies). After cancelling and purchasing again, the regular price applies.
6. The Founding price can be started until all 27 spots in total are taken. After that, the regular price applies.
7. We may change regular prices with 30 days' notice (§ 15). A change does not affect a period already paid for.

§ 7 · Payments and invoices

1. The fee is charged in advance for each billing period (a month or a year), automatically from the card provided with the order.
2. We issue VAT invoices electronically in the inFakt system and send them to the Client's email. The Client agrees to electronic invoices. A Stripe payment confirmation is not an invoice.
3. 23% VAT is added at payment. A Client from another EU country with a valid EU VAT number provided with the order pays the net price (reverse charge).
4. A person added during a billing period is charged pro rata until the end of that period.
5. If a payment fails, we retry it and inform the Client. After 14 days without a successful payment we may limit the account to view-only. No data is deleted during this time.
6. The Client changes the card, invoicing details and payment history in the Stripe payment portal (link in the panel and in emails).

§ 8 · Changing the plan

1. An upgrade takes effect immediately. The difference is charged pro rata.
2. A downgrade takes effect from the next billing period. The Client must then fit within the limits of the lower plan (e.g. the number of people, the number of client portals in Start).
3. The Client requests a switch from monthly to yearly payment or back by email to [email protected]. A switch to yearly takes effect immediately and the unused part of the paid month is credited pro rata. A switch to monthly takes effect at the end of the paid year.

§ 9 · Cancellation

1. The Client may cancel at any time: in the Stripe payment portal or by writing to [email protected].
2. A demo account ends by itself after 7 days, with no fee and no need to cancel.
3. Cancellation takes effect at the end of the paid billing period (a month or a year). Until then the account works normally and the subscription does not renew. We do not refund a started period, including unused months of a yearly payment, unless the law provides otherwise.

§ 10 · Account and Users

1. Each User has their own account. One account may not be shared by several people.
2. The Client is responsible for the Users it adds and for the security of their passwords.
3. The Client's own clients (investors) and contractors use the portals free of charge and do not count towards the people limit.

§ 11 · Data of the studio's clients (processing on behalf)

1. Personal data that the Client enters into Cohaos (e.g. data of its clients and contractors) is processed by us on the Client's behalf as a processor. The Client is the controller of this data.
2. The rules are set out in the data processing agreement - Annex 1 to these terms, below.
3. We process the data of the Client and Users as our own in accordance with the privacy policy on cohaos.com.

§ 12 · AI features and features in development

1. Some features use AI (e.g. previews on visualisations, offer comparison, draft replies). AI output may contain errors, so the Client checks it before passing it on.
2. AI feature limits (e.g. AI previews per month) are counted in each month, also with yearly payment. Unused allowance does not carry over to the next month.
3. Cohaos is developed continuously. Features marked on the website as in progress or planned may change, and we do not guarantee when they will be released.

§ 13 · Availability and support

1. We make sure Cohaos runs without interruptions. We schedule maintenance outside studio working hours and announce it in advance if it is expected to last longer than 1 hour.
2. Support: [email protected]. We reply on business days, usually within 1 business day.

§ 14 · Liability

1. We are liable for damage caused to the Client through our fault, up to the fees for the last 3 months of the subscription before the event (with yearly payment: 3/12 of the yearly fee).
2. We are not liable for lost profits or for the consequences of decisions made on the basis of data entered by the Client, its clients or contractors.
3. The limitations in points 1 and 2 do not apply to damage caused intentionally.

§ 15 · Complaints and changes to the terms

1. Complaints can be sent to [email protected]. We reply within 14 days.
2. We inform by email at least 30 days in advance about a change to the terms or to the regular price (14 days for changes required by law). A Client who does not agree may cancel before the changes take effect.

§ 16 · End of the agreement and data

1. For 30 days after the subscription ends, the Client can download its data (export). After that we delete it, unless the law requires longer storage (e.g. invoices).

§ 17 · Final provisions

1. Matters not covered here are governed by Polish law.
2. Disputes are resolved by the court competent for the registered office of Cohaos, subject to § 3 point 2.

1 · Parties

1. The Client as the data controller (the "Controller") and LEOVES MEDIA GROUP sp. z o.o. as the processor ("Cohaos").
2. The agreement applies from the start of the subscription, without a separate signature.

2 · Subject matter and purpose

1. Cohaos processes data solely to provide the Cohaos service (the studio panel, client portals and the contractor panel), to the extent needed for it to work.
2. Types of data: contact details (name, email, phone), project site addresses, project content (decisions, purchases, schedules, notes, conversations), files and photos, and other data the Controller enters into Cohaos.
3. Categories of people: the Controller's clients (investors), contractors and suppliers, members of the Controller's team, and other people whose data the Controller enters into Cohaos.

3 · Obligations of Cohaos

1. Cohaos processes data only on the Controller's documented instructions. The instructions are these terms, this agreement and the Controller's actions in Cohaos. If an instruction infringes the law, Cohaos informs the Controller without delay.
2. Only people authorised by Cohaos and bound by confidentiality have access to the data.
3. Cohaos applies security measures under Article 32 GDPR, including an encrypted connection (HTTPS) and accounts and roles with limited access.
4. Cohaos helps the Controller respond to requests from data subjects and meet the obligations under Articles 32-36 GDPR, to the extent the nature of the service allows.
5. Cohaos notifies the Controller of a personal data breach without undue delay, no later than 48 hours after becoming aware of it.

4 · Sub-processors

1. The Controller gives general authorisation for the use of sub-processors. Currently these are: the server (hosting) provider on which Cohaos runs, Cloudflare (network and protection), the email provider, SMSAPI and Telegram (notifications, if the Controller turns them on), Google (Gemini API, AI features on texts and offers) and fal.ai (AI previews on visualisations).
2. Stripe processes only the Client's own payment data, not project data.
3. We inform the Controller by email in advance about any planned change of sub-processors. The Controller may object and, if we do not reach agreement, may cancel the subscription.
4. If a sub-processor processes data outside the European Economic Area, this is based on the mechanisms in Chapter V GDPR (a European Commission decision or standard contractual clauses).

5 · Audits, end of the agreement

1. Cohaos makes available to the Controller the information needed to demonstrate compliance with this agreement. An on-site audit is possible on an agreed date, no more than once a year, at the Controller's cost.
2. For 30 days after the subscription ends, the Controller can download its data (§ 16 of the terms). After that Cohaos deletes the data, unless the law requires it to be kept.
3. The agreement applies for the duration of the subscription and until the data is deleted.